Safety Standards and Best Practices for Portable Office Setups

As businesses grow and the need for versatile workspaces grows, portable cabins offer a flexible, cost-effective solution. Whether businesses need temporary offices or long-term workspace expansions, portable offices offer versatility that traditional construction doesn’t.

Any business must be acutely aware of its responsibilities to its workers and the environment around them. So, whether your structure is temporary or permanent, there are regulations and safety practices you need to be aware of.

What is the difference between a portable cabin and a modular building?

When choosing a new office workspace, it is important to understand what sort of premises will work for your needs. Modular buildings and portable cabins are very similar in that they are constructed in a factory environment. However, there are differences that will affect how they work for you.

As mentioned, the initial construction is very similar. They are both built in a controlled factory setting, like modules or individual boxes. Their intended use is what makes them different.  

Modular buildings are designed to be semi-permanent or permanent constructions. They require more groundworks to give them the solid foundations they need. The modular design means that more modules can be added to make the building the size and configuration that suits you.

Portable cabins are designed to offer a temporary solution, but their robust design means they are also long-lasting. These structures do not require much groundwork; they just need a solid, level base. They are then positioned with adjustable jacklegs without requiring foundations. As the name suggests, these buildings are built to be portable, so they can be easily relocated whenever required.

Whatever structure you choose, you need to be aware of safety standards and building practices for an effective working environment.

Understanding the Regulatory Framework

Regardless of whether you are operating in temporary or permanent structures, there are regulations that you must be aware of.

Building Regulations 2010

The Building Regulations 2010 set the standard for building design and construction to ensure occupants’ health and safety. Portable cabin offices must comply with these regulations. The building regulations cover aspects such as structural integrity, fire safety, ventilation and accessibility.

Health & Safety at Work Act 1974

The Health & Safety at Work Act 1974 places a duty on employers to protect the health, safety and welfare of their employees. This means that everyone should be provided with a safe working environment. So, the Health & Safety at Work Act 1974 applies regardless of the structure you are working in. Employers must conduct risk assessments and implement appropriate measures to mitigate risks.

Best Practices for Portable Offices

There is a lot to consider when deciding on a new office space, even if you are choosing a portable cabin.

Site preparation and location

No matter what sort of structure you are looking at, the first thing you will consider is your location. Once you’ve decided on your location, you’ll need to think about getting the site ready. You must ensure that the ground is solid and level to ensure that the portable cabin stands securely. Conduct a site survey to identify any issues regarding accessibility and safety of your chosen location.

Fire Safety Measures

Whatever the size of your premises, you need to be sure your business and occupants are safe from the risks of fire. You need to have relevant fire detection, fire extinguishers and alarm systems. Even if your cabin is one room, you need to be sure that people can exit the building safely if needed. You must comply with relevant fire safety regulations.

Electrical Safety

Electricity is essential for running any business, from lighting to computers. Business owners need to be sure that their electrical installations comply with the requirements of BS 7671, the British standard for electrical wiring. All electrical appliances should also be regularly checked for safety.

Ventilation and Air Quality

Effective ventilation is important for a healthy and comfortable working environment. Portable offices should be fitted with adequate ventilation to ensure constant fresh air. Smaller spaces can be prone to poor airflow, which leads to condensation and mould.

Heating and Lighting

Adequate lighting and heating are essential for a productive working environment. Sufficient lighting comes from both natural and artificial lighting. Employees should be able to use equipment without the risk of eyestrain. Heating systems also ensure that employees are kept comfortable no matter what the weather.

Accessibility

Every office building, whether temporary or permanent, should be completely accessible. This means providing ramps and wider doorways for wheelchair access and ensuring that workstations are also accessible. Considering these adjustments will ensure your business complies with The Equality Act 2010.

Regular maintenance and inspections

It is good practice to regularly inspect and maintain your portable cabin. Ensure that you are checking the structural integrity of your building and all the equipment within it. Addressing any potential issues quickly will prevent them from becoming more serious and costly problems.

Employee Training and Awareness

Finally, ensure that your staff are trained in what to look for. This can save you so much time and money. Keep your staff informed of all the safety standards and best practices and they can help you to keep on top of a successful and productive portable office.

PF Modular deliver safe portable cabins

Providing a safe and comfortable workspace is not just the key to a productive workplace; it is a legal requirement. PF Modular has years of experience manufacturing and installing high-standard portable buildings.

Portable buildings are constructed with the highest-quality materials and are built to last while meeting all regulatory requirements. Portable buildings from PF Modular give you a great start in protecting the safety and well-being of your employees and visitors.

Speak to a member of our team to discuss the best building for your business.